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Executive Assistant to the CEO

ABOUT THE FOUNDATION


San Francisco General Hospital Foundation (SFGHF) is a nimble non-profit with a high-impact mission: to provide affordable health care for the most vulnerable in the city and its neighboring counties, at the Priscilla Chan and Mark Zuckerberg San Francisco General Hospital. 

 

The Hospital is renowned for its training and research and for providing compassionate and quality health care to 100,000 inpatients and 500,000 outpatients annually. With the support of SFGHF’s fundraising efforts and the generosity of our donors, the Hospital has been able to provide quality health services, in addition to Level 1 trauma and 24-hour psychiatric emergency care. You may know of us from our Hearts in SF campaign, and the decorated large-scale heart sculptures placed around our unique city. 

 

Join our team and help us advance public health for all. Racial diversity and inclusion play an immense role at both the Hospital and the Foundation, and this is reflected in both our organizational values, strategic initiatives, and the diversity of our staff. If you have the skills, the passion to make an impact and enjoy an enthusiastic work environment where differences of opinion and diverse backgrounds are respected and welcomed, then we want to hear from you! 

POSITION SUMMARY:


This is a full-time position that requires a hybrid schedule of remote and office-based work and occasional availability to work outside of standard working hours as needed.

 

The Executive Assistant & Board Liaison is a visible position that drives efficiency and productivity for the CEO and occasionally other C-level executives by delivering on high-level administrative tasks, and projects that advance SFGHF’s mission. This role is also the liaison to our Board of Directors and its three committees: Board, Executive and Governance, where it spearheads the taking of minutes and coordinates meetings.

 

This position is often the first impression to key stakeholders and ensuring effective communication and maintaining professional relationships is highly critical. You must be proactive, a self-starter, and able to demonstrate a high degree of courtesy and tact while working with diverse individuals. Skills needed to be successful in this role include diplomacy, discretion, strong interpersonal skills, and exceptional attention to detail. Having a positive attitude is always a big plus for anyone on our team.

 

THE ROLE:

 

Executive Assistant:

 

  • Proactively support the CEO with administrative duties and manage the CEO’s calendar to ensure relevant stewardship of all key stakeholders both locally, regionally, and nationally. This includes coordinating multiple internal and external calendars and setting and enforcing priorities and standards.
  • Work in partnership with the CEO and the Chief of Staff to ensure effective management and support for the Office of the President. This includes managing relationships with board members, donors and other stakeholders and helping to maintain a focused and prioritized schedule throughout the year.
  • Serve as gatekeeper for the Office of the President to ensure a professional filter is standard to avoid unnecessary distractions.
  • Coordinate and provide briefings and agendas for the CEO’s appointments.
  • Assist in editing and distributing written communications on behalf of the Chief Executive Officer and Board President.
  • Manage calendar, expense reports and scheduling of appointments for the Chief Executive Officer.
  • Collaborate with the Chief of Staff on special projects and event assistance when needed.
  • Answer phones for the CEO, and greet visitors to the Foundation office as needed.
  • Perform general administrative support and other tasks as assigned.

 

Board Liaison:

 

  • Serve as a primary point of contact for Board members, supporting the Chief Executive Officer as well as independently managing incoming and outgoing communication as needed and facilitating and coordinating logistics for all Board and Committee-related meetings and events.
  • Leverage project management skills to schedule, coordinate and prepare for five or six board meetings per year as well as bi-monthly meetings for five committees and their subcommittees, including the collaborative planning of meeting agendas, preparation and/or coordination of all meeting materials, invitations, tracking of attendance, and venue preparation.
  • Support the annual New Board Member orientation and the annual Board of Directors retreat and luncheon.
  • Record and prepare minutes of board and committee meetings as needed, including composition of minutes, tracking of required approvals, and filing of board minutes on-site as mandated.
  • Assist Governance Committee in the process of nominating new board member candidates.
  • Support adherence to Foundation’s Bylaws, governing policies and committee charters and ensure mandated procedures are being followed; serve as point person for any needed updates.
  • Assist the President and Chair of the Board of Directors with coordination and scheduling of meetings.

EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES:


  • Bachelor’s Degree in Communications or related field preferred.
  • Minimum five years executive administrative experience, including supporting C-level executives.
  • Stellar use of good judgment and high degree of initiative and troubleshooting.
  • Excellent interpersonal communication skills, including verbal, listening and written.
  • Highly organized with ability to multi-task and persistence in following up on open items.
  • High degree of accuracy and attention to detail in all aspects of the role.
  • Ability to meet deadlines and project manage tasks effectively.
  • Outstanding customer-service oriented attitude and workplace professionalism.
  • Adaptable to changing priorities, and remaining calm under pressure (sense of humor a plus!).
  • Capacity to work outside normal business hours as needed.
  • Proven ability to work effectively and collaborate cross-departmentally at all levels.
  • Proficient in MS Office, Outlook (CRM and Donor Databases a plus).
  • Passion and commitment to public health care is a huge plus.

BENEFITS AND HOW TO APPLY:


BENEFITS:

We offer a competitive compensation package and comprehensive health benefits, in addition to professional development opportunities. We also have generous paid time off, holidays, and additional perks, including employee-driven initiatives and committees.

 

HOW TO APPLY

To be considered, please submit your application to our job portal. A cover letter and resume are required. In your cover letter, please include why you are interested in a role with us and an overview of your qualifications. We kindly request no phone calls, please.

 

This is a hybrid role with partial days onsite and partial days working remotely. As the Foundation is housed within a City of San Francisco building, and because we work closely in tandem with our Hospital partners, all onsite San Francisco General Hospital Foundation employees are required to be fully vaccinated against COVID-19 as a condition of employment (except in cases of a verified medical condition or sincerely held religious belief, and only then if it causes no undue hardship to the organization or is otherwise mandated by state or federal laws).

 

San Francisco General Hospital Foundation is an equal employment opportunity employer and we do not discriminate against individuals based on race, color, religious creed, national origin, ancestry, gender, gender identity, gender expression, transgender status, pregnancy, medical condition, genetic information, sexual orientation, age, AIDS/HIV status, height, weight, physical or mental disability, marital or domestic partner status, citizenship status, military or veteran status, or any other characteristic protected by law. Also, pursuant to the San Francisco Fair Chance Ordinance, SFGHF will consider qualified applicants with arrest and conviction records.